DA PAM 25-403 PDF

Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.

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These are, in turn, implemented by Army regulations. Approval by the archivist is legal authority for the retention and disposal of all Army records. The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information.

Below is the entire quick reference guide that has been distributed and posted at various sites. As stated in the main recordkeeping narrative, this may not always be practical or possible. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. This guide applies to all Army forces that are deployed or engaged in operational missions.

The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force. The records specified in this guide provide important rights and interest information for Soldiers and veterans. The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Destruction or loss of Army records is a violation of federal law and must not occur.

Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation. If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.

This guide applies to all records regardless of media, e. Electronic records received or transmitted will be provided in the format in which they were saved. Transmit unclassified e-mail to be preserved as a record to conops conus.

Other unclassified records may be attached to an e-mail and sent to the same address. Put 254-03 name of the operation pma the subject line. Classified records may be attached to an e-mail and sent classified e-mail.


Please contact conops conus. Annex A contains a list of specific records to be created, maintained, and transferred. The list of file numbers in Annex A is not all-inclusive. Any records that document operations of the unit will be preserved per this instruction and AR From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records.

Do not give these organizations the record copy of information to be preserved. The record copy will be handled in accordance with these instructions and AR 254-03 records may be destroyed only if capture by a foreign power appears imminent. Destruction for any other reason is not authorized. If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and dda to U.

Do not “over-classify” records. Ensure declassification instructions accompany all classified records including electronic records prior to transferring them.

Guide to Recordkeeping in the Army — DA PAM 25–403

Mail classified records double wrapped by registered official mail. Send the following records to: Daily staff journal and tactical operations center log with coordinates of locations and events. Process and transmit the following records in accordance with the regulations that prescribe their creation. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. Units providing medical care will transmit these records in accordance with medical prescribing directives.

Outpatient field medical file pma DD ; DD ; standard forms SFs, and ; and other medical reports. Inpatient, fetal monitoring strips, and extended 2-403 records for fixed medical facilities.

Da Pam : Guide to Recordkeeping in the Army (, Paperback) | eBay

Visual information records still and motion will be sent to director, U. Process and transmit personnel records in accordance with personnel prescribing directives.

This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison. However, the nature of a contingency operation makes good recordkeeping even more critical. Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests pxm the individual Soldiers and civilians deployed.

Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction.

The information was used to substantiate claims for and to determine 25403 cause of Gulf War Syndrome suffered by many deployed Soldiers. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR ARparagraph f states commanders of Army components operating under a joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f.


The designated contact will establish the processes for psm collection and transfer of unit records. Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer.

A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction.

Guide to Recordkeeping in the Army — DA PAM 25–

However for guidance purposes, the following procedures have been extracted from the successful collection processes used by U. In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. They supported and directed the effort through all staff elements and through the ranks, down to the unit level.

To ensure records from the AOR are collected and properly prepared for transfer to continental U. This area should be staffed and equipped dq process both electronic and hardcopy records received from units down range.

Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands. This table does not list all files that units should maintain. Units should also preserve files not listed in this table that document unit activities. Sign In Sign Out. General Information Chapter 2. Records Management and Declassification Agency: Ppam for Army Lessons Learned: Collection Priorities Appendix A.

Functional Area File Description Send the following records to: Command reports, special reports, maps and overlays, and incident reports. Enter Your Email Address.